Property Management Services


The starting point is a discussion about your property.
Partnering with a reliable and effective Property Manager is the key to successful property ownership. Housing Japan understands the importance of maximizing an owners return and protecting your interests.

Market Appraisal

Determine the appropriate rental level for your property.
Housing Japan has been leasing property in central Tokyo for over 12 years. During this time we have housed literally thousands of tenants. In consultation with our leasing team, your property manager will conduct a comprehensive market appraisal and propose the optimal rental value for your property.

Additionally, your property may benefit from renovations or improvements to maximize its rental potential. Your property manager will make recommendations and organize quotations. Should you decide to proceed we will engage and supervise contractors for the improvements.

Property Marketing

Market your property through multiple channels.
HJ website. attracts thousands of independent visitors each week. We are listed near the top of search engine results for most Japan real-estate related searches. Your property will be included in our property data base enabling it to be searched by potential tenants.
HJ network. Housing Japan assists many multi-national and Japanese firms with their corporate housing programs. We have many clients we are able to introduce to your property.
Affiliated Web Sites. Through our “Tokyo Apartment Finder” affiliate program, the Housing Japan property data-base appears on many portals and Japan related web-sites maximizing exposure to potential tenants.
Japan-broker Marketing. Housing Japan is a licensed Japanese Real-estate agency. We use all the Japanese inter-broker marketing channels including REINS, Athome, SUUMO and Homes. We ensure your property is presented in the best possible way on all the major Japanese real-estate search engines.

Property Viewings

Show your property to potential tenants.
Your property manager will coordinate the property viewings, ensuring that your property is presented in the best possible way to prospective tenants.
Vacant properties require attention and we make sure to ventilate the property, run the taps and flush the toilets each viewing to keep the property in good condition.

Negotiation and Applicant Screening

Negotiate the best deal possible.

Your property manager works to achieve the best possible outcome for you. We know that it is important to achieve a high rental return while taking the least amount of tenant related risk as possible. To reduce owners risk we;

  • ensure that the tenancy agreement is structured in the owners interest
  • perform a stringent check on potential tenants and their employers and
  • where appropriate, make use of rental guarantee companies.

In some cases we may advise you against taking a particular tenant. Bad tenants exist and are a risk for your investment.

Contract Execution

Prepare and execute the tenancy agreement.

Housing Japan will prepare the tenancy agreement contract based on the agreed terms.
As a licensed real-estate broker we conduct the legally mandated duties including the explanation of Important Terms.
We also create invoices on behalf of the owner for the contract monies such as rental and security deposits.

Tenant Support

Take care of the tenants.

As you property manager we;

  • conduct an pre-tenancy inspection of the property. We do a simple cleaning, replace broken light bulbs etc. and arrange for any repairs which may be required.
  • liaise with service providers to do the name change and start service for internet, cable television and other utilities.
  • are present on the move in day to verify with the tenant the current condition of the property (damage check), hand over the keys and explain how to use the property and facilities.

During the tenancy the property manager will handle any claims from the tenant related to the property.

Owner Representation

Represent the owners interest in all matters related to the property.

As your property manager we take responsibility to react to any issues which may arise related to your property.

This may include things like collection for late or unpaid rent.  The invoicing of parties for repair fees and public utility fees which should be borne by the tenant.  Safe keeping and management of the property’s spare keys. And the retaining and supervision of contractors to make repairs and do maintenance when required.

Owner Reporting

Provide timely financial reporting to the owner.

Tenant Exit

Handle the departure of tenants and restore the property to its original condition.When a tenant vacates a property your property manager will;

Conduct move-out inspection. At the time of move-out we accept return of the keys and confirm with the tenant the condition of the property and areas that will require restoration or repair work.

Calculate Deposit Return. It is necessary to estimate the costs of repairs and restoration and negotiate with the tenant to agree on a deposit amount to be returned.

Organize repairs and restoration work. Once the property is vacant we will arrange for contractors to do any repairs and restoration work required to return the property to original condition.

The property is ready for another tenant and so the property management cycle starts again.